After a six-month trial by the Government Digital Service (GDS) with a view to future-proofing the delivery of online services for citizens, 12,000 items of government information can now be accessed via voice-activated smart speakers and virtual assistants, such as Amazon Alexa and Google Home.

Wider Plan

The GDS trial that has made the information available via voice-activated smart -speakers is part of a wider plan to employ the use of third-party (voice) apps, machine learning, and other new technologies in order to simplify interactions between citizens services going forward. The millions of smart speakers now in use in UK homes means that voice-activated technology has provided an important first step for the government’s plans.

What Kind of Information?

Examples of the kind of government services information that’s now available via Alexa and Google home includes the dates of UK bank holidays, the minimum wage level, information about how to apply for a passport or pension, as well as the answers to childcare and tax-related questions.

Started A Year Ago

The plans to future-proof government services in this way were first made public a year ago when Neil Williams, head of Gov.uk at the time, said that around 400 services had already been identified as potential use cases for voice technology.

Machine Learning Added To Gov.uk website

The idea of integrating machine learning with the Gov.uk website is reported to have led to the creation of an algorithm that helps to tag all the content and develop a taxonomy, thereby making it much easier for users of the website to quickly access relevant information.

The Gov.uk website, which came online back in 2012 is reported to have resulted in huge efficiency savings, as well as making it much easier for citizens to access government content.

Innovation Strategy

In a recent blog post, The Minister for Implementation, Oliver Dowden, highlighted the importance of the GovTech Catalyst initiative in matching innovative private sector solutions with public sector challenges. Mr Dowden also announced the publication of an Innovation Strategy later this year that will share the government’s vision of how GDS and wider Cabinet Office will lay the foundations for the government to use emerging technologies.

What Does This Mean For Your Business?

There are many services that businesses need to access information about and having the information available quickly via smart speakers and virtual assistants could save time and money and help businesses to comply with government rules and regulations.  It could also help businesses to discover opportunities and help that may be available via government services for both the business itself and employees and other stakeholders.

The Gov.uk website has also been a money-saving tool for the government, and making more information available via smart speaker and apps, while improving the website and its operation using machine learning could provide greater savings in the future, while demonstrating how the government is making efforts to embrace and utilise the strengths of new technologies, and simplify access for to information for citizens.

SMEs that need to have multiple users (connecting to and using the same remote computer) but only have a (less-expensive) Microsoft 365 Business subscription have been given a boost by Microsoft in the form expanded rights with the imminent roll-out of SCA for Microsoft 365 Business.

What Is SCA?

Shared Computer Activation (SCA) is a service that allows a business to deploy Office 365 on a computer that is accessed by multiple users.

SCA That Doesn’t Count Against The Device Limit

The latest announcement from Microsoft means that Microsoft 365 Business subscribers (who would normally only be able to install and activate the Office 365 Business Client on a limited number of devices such as 5 PCs) will, with the roll-out from 30th April, be able to benefit from being able to use the Office 365 Business Client with shared computer activation enabled in a way that doesn’t count against that device limit.

Where It’s Useful

Situations (where this can add value and be useful to SMEs) include :

• Multiple workers on different shifts at the same premises needing to use a shared computer with each worker using Excel on that computer during their shift to track orders & shipments.
• Multiple workers use Word on shared computers at a work station throughout the day to create reports from a template.
• Business owners and accounts staff can connect remotely to a Windows 2016 Server running Remote Desktop Services (RDS) to use Excel and the company’s accounting software.
• Field service employees use Office on a computer that’s located in a conference room to update/write reports.
• Remote workers connect from home connect to Windows Virtual Desktops (WVD) in Azure with Office installed to work on specific accounts/records.

Limitations

It is important to note that M365 Business does not include Office 365 Pro Plus, just the activation rights in the existing business client that comes in M365B.  The new SCA rights in M365 Business will, therefore, still require that each user be licensed, because companies can’t legally share Office on a single PC among, e.g. 5 users, where only three are covered by M365 Business licenses.

Also, users can only share the Windows, not a Mac version of Office on an SCA-covered machine.

What Does This Mean For Your Business?

Although Microsoft is not giving anything away as such with the SCA rights in M365 Business, it is, however, introducing something that takes account of how some industries need to work with software in real life i.e. computers often need to be  shared by multiple users with different user profiles, and multiple users in some businesses need to connect to the same remote computer at the same time. In this respect, it may add a great deal of value for many businesses, and in doing so, may help gain and retain customers, and lead to new opportunities for Microsoft.

SMEs are likely to welcome this added value service from Microsoft as they may have been stuck between having to choose E3 (without SCA), saving costs, and try to implement time-consuming workarounds to get more out of what they had.

Even though the roll-out date starts on April 30th, it may take a couple of months before the full roll-out is completed.

Microsoft has announced that if your PC has a USB device or SD card attached it will not be possible to upgrade the computer to the Windows 10 May 2019 Update because of an “Inappropriate drive reassignment” issue.

The Scenario

On its support site, Microsoft has announced that an attempt to upgrade a computer with the Windows 10 May 2019 Update will result in an error message being displayed if the following three factors are in place:

1. You’re running a Windows-10 based computer that has either the April 2018 Update (Windows 10, version 1803) or the October 2018 Update (Windows 10, version 1809) installed.
2. An external USB device or SD memory card is attached to the computer.
3. You try to upgrade the computer to the May 2019 Update, or you have automatic updates turned on in the Windows Update settings.

Inappropriate Drive Reassignment

Microsoft says that the upgrade will not be able to occur in these situations because of the risk of inappropriate drive reassignment.  For example, a user may have booted Windows from external storage and may have left an external storage device (USB device or SD memory card) attached during the installation of the May 2019 upgrade.  Prior to the upgrade, the external device would have been mounted in the system as drive G based on the existing drive configuration, but after the upgrade, the device is reassigned a different drive letter e.g. H.  This is a situation that Microsoft is trying to avoid – hence the error message and the blocking of computers with external devices attached from receiving the upgrade.

The Workaround

According to Microsoft, the simple workaround is to remove the external media and restart the May 2019 Update installation.

Microsoft also says that the issue will be resolved in a future servicing update for Windows 10, and for Windows Insiders, the issue is resolved in build 18877 and later builds.

What Does This Mean For Your Business?

There is more than just a small element of Microsoft being cautious in issuing this error message and putting out information about the nature of the issue and workaround, after the many problems and bugs that led to Build 1809 having to be withdrawn after a few weeks before a re-issue. This time, Microsoft wants good publicity and good customer experience for its ongoing WaaS strategy.

If you’re planning to upgrade Windows 10 with the May 2019 Update and you want things to go smoothly, the advice is to make sure that you don’t have external storage devices connected to the computer at the same time.

A study by the UK’s National Cyber Security Centre (NCSC) into breached passwords has revealed that 123456 featured 23 million times, making it the most widely-used password on breached accounts.

Top Five Easy-To-Guess Passwords

The study, which analysed public databases of breached accounts to discover which words, phrases and strings were most popularly used, also found that the second-most popular string was 123456789, and that the words “qwerty” and “password”, and the string 1111111 all featured in the top five most popular breached passwords.

Names & Football Teams

The study revealed that people routinely use Christian names and the names of their favourite football teams as passwords, thereby making them relatively easy to crack.  For example, the most popular breached-password names were Ashley, Michael, Daniel, Jessica and Charlie. The most popular football team passwords noted by the study were ‘Liverpool are champions’, followed by Chelsea.

Not Confident

The NCSC study also found that 42% of those surveyed expected to lose money to online fraud, and that only 15% said that they were confident that they knew enough to be able to protect themselves online.

Big Risk – Password Sharing

The study also found that fewer than half of those surveyed used a separate, strong password for their main email account.  The risk of using the same password for multiple accounts and platforms is that if one of those accounts is compromised, cyber-criminals will sell your login details on and/or use ‘credential stuffing’ tools to try stolen passwords on multiple websites.

Stolen credentials are also routinely used in phishing attacks e.g. to send malicious emails to a victim’s list of contacts, and in targeted digital identity attacks, where the breached credentials are used to steal a victim’s entire digital identity, steal their money, or even to compromise their social media network data.

Passwords on Hacking Forums

As revealed back in January by security researcher Troy Hunt of ‘Have I Been Pwned’ service, 772,904,991 unique email addresses, and 21,222,975 unique passwords are already being shared on hacking forums as part of a collection of credentials stolen from multiple sites, dubbed Collection #1.

This highlights the importance of not sharing passwords between websites, and of changing passwords regularly.

What Does This Mean For Your Business?

This story highlights the importance of always using strong passwords that you change on a regular basis. Also, it highlights the importance of not using the same usernames and passwords on multiple websites as this can provide an easy route to your data for criminals using credential stuffing.

Managing multiple passwords in a way that is secure, effective, and doesn’t have to rely on memory is difficult, particularly for businesses where there are multiple sites to manage. One easy-to-use tool that can help is a password manager.  Typically, these can be installed as browser plug-ins that are used to handle password capture and replay, and when logging into a secure site, they offer to save your credentials. On returning to that site, they can automatically fill in those credentials. Password managers can also generate new passwords when you need them and automatically paste them into the right places, as well as being able to sync your passwords across all your devices. Examples of popular password managers include Dashline, LastPass, Sticky Password, and Password Boss, and those which are password vaults in other programs and CRMs include Zoho Vault and Keeper Password Manager & Digital Vault.

The new version of the Chrome browser (69) also has an improved password manager, which could help those who still appear to rely upon using very weak passwords e.g. 123456, password, 12345678 and qwerty.  The Chrome 69 password manager suggests passwords incorporating at least one lowercase character, one uppercase character and at least one number, and where websites require symbols in passwords it can add these. Users can also manually edit the Chrome-generated password, and when Google is generating the password, every time users click away from its suggestion, a new one is created. Chrome 69 can store the password on a laptop or phone so that users don’t have to write it down or try and remember it (if they are using the same device).

If you’re worried that people in your business may currently be using passwords that have already been stolen, you can find a list of the (from Troy Hunt of ‘Have I Been Pwned’) here:  https://www.troyhunt.com/pwned-passwords-now-as-ntlm-hashes/  and Mr Hunt provides some answers to popular questions about the stolen passwords in the ‘FAQs’ section of his blog post here: https://www.troyhunt.com/the-773-million-record-collection-1-data-reach/.

Microsoft is testing an in-browser ‘sandbox’ security extension for Chrome and Firefox that lets users access untrusted pages, safely.

Windows Defender Application Guard

The new browser extension, Windows Defender Application Guard, is already part of Microsoft’s Edge browser and will be rolled out as part of the next Windows 10 update ‘April 2019’ or 19H1 in the Spring.  It is currently being tested among Windows Insiders and will be available to Windows 10 Pro or Enterprise users when it goes live.

How Do You Use It?

When installed, users see a Windows Defender Application Guard landing page when they open their Chrome or Firefox browser. When the Firefox or Chrome user tries to access an untrusted web page / non-whitelisted URL, the new extension will work by loading a special isolated Edge tab (Windows Defender Application Guard page), not a tab in Firefox or Chrome. The sandbox page can also be initiated by the user at any time by toggling a switch in the menu settings.

Enterprise-Wide

Once the extension has been established by an enterprise network administrator it can be applied on devices across an entire company and configured by network isolation or application.  The enterprise administrator defines which web sites, cloud resources, and internal networks can be trusted, and everything that is not on this list is, therefore, considered untrusted.  In this way, it can isolate enterprise-defined untrusted sites eliminating any risk of opening potentially malicious apps on a work machine and protecting the company while employees browse the Internet.  With Windows Defender Application Guard there is less need to operate a fully-fledged virtual machine.

Why?

The new extension is part of a broader move by Microsoft to provide more convenient and secure features for its Enterprise and Pro users.

Types of Devices

The Windows Defender Application Guard was designed by Microsoft to work on enterprise desktops domain-joined and managed by the organisation, enterprise mobile laptops and BYOD mobile laptops, as well as personal devices that are not domain-joined or managed by an organisation.

What Does This Mean For Your Business?

This new extension of an existing Microsoft Edge security feature to Chrome and Firefox browser users gives enterprise admins greater and wider control to protect the organisation from threats to its network and systems that may be invited by employees who happen to browse untrusted websites. The extension is also a value-adding addition to a growing suite of features that are designed to help keep and attract valued enterprise customers.